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A Technology Proposal (example)
Written by
Maureen T. Stepp
University of Colorado at Colorado Springs
MBA - Information Technology Emphasis ============================================
XYZ Consulting Company
Technology Training & Consulting Company
123 Central Ave, Colorado Springs, CO 80922
PH: (719)555-1234; FAX: (719)555-5678; EMAIL: consult@xzyco.com
PROPOSAL FOR:
ABC Company
555 Main Street
Colorado Springs, CO 80911
(719)555-0909
President/Owner: John Q Smith
VP Sales: Jane W West
Student Advisors: Charlie P White, Nancy S Black
Administration/IT: Joe G Jackson
Business: College advising for high school students including SAT prep, application process, essay writing, college search & selection, financial aid and scholarships, plus various other career consulting services.
Business Need: Install a small office network which will provide all technology needs to accomplish business goals.
Including (but not limited to):
- Email
- Internet Access
- Web Site
- Office Accounting/Financials
- Correspondence – both paper and electronic
- Tracking leads and potential customers as well as current customers
- Create and distribute marketing materials
- Remote access capabilities
- Create multimedia publications – both paper and electronic
- Incorporate mobility, expandability, and security
Hardware Recommendation:
- 4 Laptops (for President, Sales, and Advisors)
- 2 Desktops (for Admin & Extra)
- 4 PDAs (for President, Sales, and Advisors)
- 2 Servers – 1 Email, Print & File Sharing, 1 Web Server
- 2 Printers – 1 All-in-One (Print/Copy/Fax/Scan), 1 Color Printer
Connectivity:
- Wireless NICs in all devices (10)
- Wireless Hub/Router/Firewall
- Wireless ISP Service
Software:
- Word for correspondence
- Outlook for Email and Contact database
- Access for lead and customer database
- FrontPage for web page maintenance
- Peachtree for accounting/financial records
- Publisher for marketing materials/brochures
Cost Saving Suggestions:
- Buy 1 laptop and 5 desktops – share the 1 laptop for anyone traveling – desktops are considerably cheaper than laptops
- Ethernet network with UTP cabling verses wireless – less expensive and easier to secure
- Use web-hosting company instead of buying web server and hosting it yourself
- Instead of purchasing Peachtree software and maintaining own accounting records, hire a bookkeeper/accountant.
Shopping for Technology:
- Read the latest tech journals to find out about new technologies
- www.howstuffworks.com
- www.techblog.org
- www.learnthat.com
- Create a checklist of needs
- Use shopping sites to compare pricing for needed technologies
- www.shopping.com
- www.pricescan.com
- www.buy.com
- www.activeshopper.com
- www.pricegrabber.com
- Compare buying online with local vendor that has local support/service
- Compare warranties
- Compare setup and installation fees (doing it yourself vs. contracting with outside vendor)
- Compare service contracts and monthly maintenance fees
This proposal should give you a good start with what your business needs to get up and running to accomplish your business goals. Remember the concepts of growth, mobility, and security when purchasing any new technology. We at XYZ Consulting will be happy to help with any/all of the purchasing, installation, training, and maintenance of your business network. We look forward to working with you in the future.
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